Calfee, Halter & Griswold LLPOffice Manager/Administrative Assistant

Calfee, Halter & Griswold LLP, a full-service corporate law firm with offices in Cleveland, Columbus, Cincinnati and Washington, D.C. is seeking an Office Manager/Administrative Assistant for its new branch office in Washington, D.C. This position is responsible for overseeing the day-to-day operational functions of the office, as well as providing assistance to attorneys and Senior Policy Advisor. This hands-on position involves acting as a liaison with other office locations for administrative matters. The ideal candidate will be an energetic, self-starter, professional with a proactive work style, who doesn’t mind wearing multiple hats. Responsibilities will change as the business needs develop in the office.

 

 

Responsibilities will include, but are not limited to:

 

  • Provides administrative support to attorneys and Senior Policy Advisor.
  • Effectively handles incoming and outgoing communications; research, prioritize and follow-up on matters in a timely and efficient manner.
  • Works closely with attorneys and Senior Policy Advisor to keep informed of upcoming commitments and responsibilities, following up appropriately.
  • Maintains organized and secure client and firm electronic and paper document files.
  • Supervises and coordinates overall administrative activities, functioning as a liaison with the other office locations.
  • Responsible for researching, tracking and monitoring legislative and regulatory informational websites and on-line tools.
  • Supervises and coordinates the day-to-day purchase of general office supplies and expense items, as well as the maintenance of office equipment, in accordance with established vendor relationships.
  • Provides reception coverage, including managing incoming calls, greeting visitors and courier service pickups.
  • Manages the day-to-day facilities operations (such as distributing building security access cards, reporting maintenance issues, ensuring comfort and functionality of the office space, etc.).
  • Administers the office petty cash account.
  • Provides assistance to the Information Technology department (i.e., provide the eyes and/or hands on-site while IT provides the knowledge/instructions necessary to do what needs to be done over the phone).
  • Provides assistance to attorneys and staff in other office locations working through or on-site in the Washington DC office, such as hotel reservations and court filings.
  • Supervises and coordinates special projects, such as office events and meetings.
  • Provides assistance for local marketing efforts to the Marketing and Client Development team.
  • Provides local support for the Director of Human Resources and the Professional Recruiting Coordinator in their recruiting efforts, such as coordinating meeting space for candidate interviews, and administering pre-hire tests.

 

 

Qualifications:

 

  • Bachelor’s degree preferred.
  • At least five (5) years of related experience.
  • Experience and knowledge of the federal government and activities on Capitol Hill preferred.
  • Previous supervisory and management experience in a law office or professional services environment desirable.
  • Advanced Microsoft Office Suite skills. Ability to acquire new skills as technology and the firm requires.
  • Excellent organizational, analytical and problem-solving skills.
  • Exceptional interpersonal and client services skills.
  • Demonstrated clear, concise, written and verbal communication skills.
  • Ability to work well under pressure and deal effectively with demanding deadlines.
  • Proven ability to lead by example and foster mentoring relationships.
  • High level of discretion and confidentiality.
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We offer a competitive compensation and benefits program and an excellent work environment. Qualified candidates should send their resume to:  Lori Stenger, Calfee, Halter & Griswold LLP, The Calfee Building, 1405 East Sixth Street, Cleveland, Ohio 44114-1607, or E-mail: hr@calfee.com.  We are an Equal Opportunity Employer.